3. Organizing Your Products and Inventory (Missing, Inactive)
PLEASE HAVE EVERYONE ON YOUR TEAM WHO DEALS WITH INVENTORY STUDY THIS COURSE.
We also highly encourage you to book your one-on-one onboarding call WITH YOUR TEAM so everybody is trained. :) Schedule an onboarding
Once you have connected your Amazon account to SoStocked, your inventory will be automatically pulled from Seller Central. In this video, we show you how to quickly organize your products to remove clutter and how to make custom inventory dashboards.
How To Organize Your Products
If you go to your Inventory page, you're going to see all of these products that have been pulled in from Amazon Seller Central. This is our inventory dashboard and it's set up to look at all active products. As you can see, we got a lot of different buttons right here but try not to be overwhelmed because we're going to go through the basics of it.
There are a lot of different columns that are available to turn on, and the default setting is only some of them. You can do so by clicking on "Columns", and typing the name of the column that you wish to turn on/off on the search bar.
How To Use The Filter
There's also a filter that is automatically placed on this default dashboard that says "Status is Active".
WARNING: After you pull information in from Seller Central for the first time, if the product hasn't sold any units in the last several months or if the product is brand new, that product will be marked as inactive. The reason that's set up that way in SoStocked is so we're not pulling in a lot of old inventory that's no longer selling. For example, if you are a retail arbitrage seller and there are products that you sold once or twice and then never sold again -- you could have millions of dead products taking up space -- there are many users in SoStocked that have accounts like this -- so we try to make a setting so that we're not pulling in old inventory that's no longer active. Again, this is ONLY after the first API pull. Any other time, a new product or product that has recently made a sale will show up as "Active".
So if you think that you're missing some inventory, the first thing that you should do before you contact us is to click on "Filter", change the status from "Active" to "Inactive", then click on "Apply Filters".
Now, these are the products that we've marked as inactive.
You can click on the three dots on the Total FBA Stock column and select "Desc" to change it into descending order. In this case, none of our products have any stock but that way you could see the ones that still have inventory at Amazon FBA. You can mark the inactive products that you still want to be active by putting a check on the box on the left side of the product image.
Once you're done marking the products, click on "Bulk Actions" then click on "Make active" and that would put them back into your active products list.
Now, you also might find products that you really don't want to look at anymore -- maybe you're not selling them or they're seasonal products that are just cluttering your view. You can also mark these products by putting a check on the box on the left side of the product image.
Once you're done selecting the products, click on "Bulk Actions" and you can either make them inactive or hide them. Now, inactive means that they won't show up anywhere on SoStocked except in the inactive filter as I just showed you earlier. The other option is to hide products.
So let's say there are some products that you want to hide from your inventory page view. If you turn on the "Hide Forever" button and then confirm, the products that you've marked will be hidden and you can always find them again as I showed you using that filter. There's a couple of other options here -- Snooze Reordering Forecasts and Snooze Warehouse Transfers.
Reordering Forecasts and Warehouse Transfers
Up here on your Forecast page, once you get all your forecasting set up, these green buttons are basically recommendations to order new inventory from your supplier -- whether you're a wholesaler, a retail arbitrage, or a private label seller from your manufacturer. The blue buttons are for transfer -- so that's the existing inventory that you have at a warehouse.
Going back here, you do have the option to snooze the ordering or even snooze the transfer. Now, why would you want to do that? If you want to keep it on your Inventory page, but you don't want it to be reminding you every month or every week to order new inventory or to transfer inventory from your warehouse, you have those options.
The other option is let's say it's a seasonal product -- for example, it's a Christmas time product -- you don't want to snooze it forever, but if you click the "Forever" button, you can actually snooze that product on your forecast page until a particular date and then it won't tell you to reorder until that date.
The last example that I'll give you is that let's say you're liquidating a product -- you have a bunch of inventory at your warehouse but you're never going to order it ever again for whatever reason you may have -- so you can snooze reordering but you could leave transfers open. So it's going to remind you to make those transfers, but never to reorder again.
Adding Products to Favorites
You can also add certain products to your Favorites. To do so, mark those products by putting a check on them, click on the "Bulk Actions", and select "Add to Favorites".
You can determine if a product is one of your favorites if it has a little heart symbol before its product name. Now, if you've got your Inventory page sorted with the default setting, your favorite products will be on the top of the list.
The last thing I want to talk about is the dashboards. As you can see, we've got all these different buttons up top -- these are called dashboards.
Now, if you try to click on one of the dashboards, let's say the "Favorites" -- it's going to pull up all the products that you have tagged as favorites. As you can see, all it's actually doing is that it's just adding a filter "Favorite = Yes".
Once you're getting used to the system, feel free to look through here and start playing with the filters.
Now, you do have some customization here. If you click on the three dots on the Product Name column, you can sort the products in an Ascending (Asc) or Descending (Desc) order. You can also lock the column in place so you can kind of scroll across similar to a spreadsheet.
You can also move the columns around in a different order if you prefer by clicking and dragging them.
When you get a dashboard set up just the way you want it, go up here, click on the three dots, and select "Add as a New Dashboard".
Type the name of the dashboard, and if you save it as a favorite, it will create a new button up top.
Now, if you just save it using the green "Save" button, it will put the dashboard that you've created in your drop-down menu of a lot of different dashboards that we've got here.
So that's basically it for organizing your products on your Inventory page.